A Year in Tutoring

At the Montpellier Health Tutoring Association (ATSM), we have been committed since 2006 to supporting first-year health sciences students (PASS/LAS).
Supported in particular by grants from the Hérault Medical Association and the Faculty of Medicine, with whom we work closely, the support
we provide is designed to be high-quality but, above all, free of charge.

Our association is made up of students in their second through fourth years of various health-related programs (midwifery, dentistry, and medicine), who have been recruited and trained by university faculty. Our goal is to enable any student to enroll in MMOPKI health programs (Medicine, Midwifery, Dentistry, Physical Therapy, Nursing) without financial constraints.
In this article, we invite you to discover what a year with us is like!

August

The first event organized by the tutoring program, aimed at first-year students, is the Pre-Semester Workshop (SPR). First-year students participate in academic sessions covering the essentials of the first-semester courses, as well as workshops on study skills and well-being. This early start to the academic year is strongly recommended for success in the PASS/LAS program. In fact, with the support of tutors, students develop their study methods using materials reviewed and approved by the faculty’s teaching team. This SPR concludes with a pop quiz—a graded and scored exam—to prepare students for the type of exams they will take throughout the year.
As part of a commitment to continuous improvement, the tutoring program conducts a satisfaction survey at the end of the Pre-Semester Workshop to gather feedback from students. This feedback is valuable for future planning, as it helps tailor the workshop to the needs of first-year students in the following academic year.

During the SPR, we introduce students to the Guides, which have been developed by ATSM tutors over the years. First, the PASS Guide (Specific Health Access Pathway) and the LAS Guide (Health Access Bachelor’s Degree) help students better understand the details of the reform, which continue to evolve each year. They also explain the programs (see also the Guide to Minor Programs for Academic Reorientation) and the general functioning of the faculty, including an overview of the various student organizations there.

In addition to this guide focused on academic studies, these guides list various places in Montpellier where students can work, seek medical care, or enjoy themselves. The activities suggested are tailored to both the budget and the limited free time available to first-year students, recognizing that this downtime is essential to students’ physical and mental well-being.

There is also a Methodology/Well-Being Guide, which offers plenty of useful advice on managing daily life (diet, sleep, exercise, stress, etc.) and learning to work more effectively; an International Students Guide, which is new for 2023; and an Oral Exam Guide, designed to help students at the end of the year. The International Student Guide features numerous testimonials and tips, covering both administrative matters and practical aspects, as well as adapting to life in a new country—often far from family—which can be particularly challenging for students in PASS or LAS programs.

All of these guides are available on the ATSM's LinkTree.

September

In early September, two weeks after lectures begin, tutoring sessions start. Prior to the scheduled sessions, PASS students have access to materials in both print and digital formats: a number of multiple-choice quizzes, reviewed and approved by the subject instructors, which should ideally be completed in advance so they can be graded during the session. During these sessions, students gather in a lecture hall or classroom with several tutors. The tutors correct the multiple-choice quizzes by reviewing the most complicated points and sharing their methods, tips, and othermnemonic techniques with the students. Students are welcome to ask any questions they may have. If they have further questions, they can use the online forum or visit the tutoring center, where tutors are available during pre-scheduled hours.

In Semester 1, LAS students must complete the Common Health Course. As a result, the tutoring program for LAS students remains the same, except that sessions are now heldonline. At the ATSM office, the position of Vice President in charge of Health Access Bachelor’s Degrees (LAS) was created following the reform; this individual serves as the primary point of contact between students and the heads of the various faculties and answers students’ questions throughout the academic year.

To ensure equal opportunities for students across all LAS campuses, sessions are held weekly on Zoom.

October – November

In addition to providing academic support, the tutoring program aims to expand its personal support for first-year students. It was with this goal in mind that the Health, Social Services, and Support Center and the Well-being Center were created. This support is particularly valuable at the beginning and throughout the first semester, as this is when students are settling in, completing administrative procedures to obtain various forms of assistance, and during the winter months when the focus on mental health is even more pronounced.

The first year of medical school can be stressful and may have an impact on students’ mental health. As a result, various projects and initiatives have been developed to promote mental health within the faculty. In particular, the ATSM organizes a training program on suicide prevention and crisis management led by faculty professionals to equip ATSM members with the skills to refer students in distress. This training, which complements the pedagogical training our tutors receive, ensures our ability to extend our support beyond academic matters. Our directory,“Key Contacts for Psychological Support,”lists contacts for various emergency situations, psychological counseling, support for diverse issues, and assistance for students with disabilities, and is also available via the link-tree mentioned above.

The ATSM works in collaboration with the Joint Office for Preventive Medicine and Health Promotion (SCMPPS) and the Handiversité Office to implement the Disability Tutoring Program. The Disability Tutoring Program is in line with our commitment to equal opportunities for all students: sessions are held in small groups (2–5 students) to accommodate individual needs, but the session curriculum is strictly the same as that of the academic tutoring program. The ATSM is one of the few tutoring programs in France to offer this type of support, and every effort is made to ensure that we continue to provide high-quality education to all our students without any discrimination.

A mentoring program is also organized in October: all first-year students are welcome to sign up. They are then paired with second- and third-year students in the MMOPK program to receive the best possible support throughout the year.

December

The December tutoring session concludes, two weeks after the end of lectures, with the first mock exam. Over the course of two days, students are placed in a real exam setting: the same sequence of events, exam duration, and number of multiple-choice questions per subject as on the actual exam day. To support the students, this final practice session is supervised and facilitated by the tutors. Following these two days of mock exams, the papers are graded, scored, and ranked. Students then have access to their scores and rankings. The development of the sessions and mock exams, in direct collaboration with the professors, ensures the representativeness and accuracy of the educational resources used. This event, which brings together more than 900 students each year, is therefore a representative practice of the graded exam they will take in early January.

January

The second semester follows the same schedule as the first: sessions begin in late January and end in early April. A key feature of this semester is preparation for the Essay Question (EQ) in the Humanities and Social Sciences (HSS). SHS tutors first conduct standard sessions to reinforce the PASS students’ knowledge and then organize QR Workshops. These sessions focus on the methodology of the QR and are supplemented by QR Interviews: a tutor schedules an interview slot with a student to review in detail the strengths and areas for improvement in the student’s submitted QR, enabling personalized and tailored support.

The Montpellier Health Tutoring Association, in addition to providing effective academic support, offers PASS/LAS students moral and methodological support . We therefore run an Instagram page, “Tuto Pep’s” (@tuto_peps), as well as a Facebook page “Tuto Pep’s, ” both designed to help students make the most of their first year. There you’ll find study tips, advice on healthy living, mental health, scholarship applications, and housing management, as well as words of encouragement, introductions to different programs, and information on changing your major.

For example, there are the “Midis Partage” sessions, where tutors come to answer questions from PASS/LAS students and share their experiences during the lunch break. “Midis Jeux” sessions are also held, featuring board games, as well as “Blind Tests” organized by the Med’ley music club, where first-year students can come to relax.

Finally, the biggest wellness event of the year takes place from late January to early February: Pep’s Days. This event consists of four lunchtime sessions spread over two weeks, featuring activities such as massages by physical therapy students, blind taste tests, sophrology sessions, sign language lessons, self-hypnosis, and more… Savory and sweet buffets are available to students, and Welcome Packs filled with goodies are distributed. This completely free event allows PASS/LAS students to take their minds off things and have fun with their friends during their break time in what has been a particularly challenging year for them.

The academic advising center is especially important during the second semester, as this is when the Parcoursup and E-Candidat application processes take place. In addition, after receiving their first-semester grades, many students begin to question their academic direction. It is also during this time that we organize a Career Guidance Forum at the university: the concept is similar to a career fair, but it features students from programs other than MMOPKI, many of whom are in paramedical fields.

February

Every year, the University Service for Information, Guidance, and Career Placement (Scuio-IP) selects one of our tutors to serve as their ambassador. This person will be responsible for presenting health-related degree programs at various high schools in the region. All tutors also receive training on the Reform of Admission to Health Studies so they can best answer questions. PASS/LAS students also have access to an OREO (Guidance and Reorientation) forum on their Moodle platform, where they can ask any questions related to their academic guidance.

We also interact with high school students at college fairs, immersion days, and open houses where we are present. At some fairs, we even serve as direct representatives of the Montpellier School of Medicine. It is the VP OREO’s role to organize these events in collaboration with the school.

High School Students’ Week has been held annually since 2021 during the February school break. To ensure that as many high school students in the region as possible can participate, the various sessions are held on Zoom, typically in the late afternoon. This program is completely free, and you can attend as many sessions as you like. If health conditions permit, we also offer an in-person day where high school students can come and explore the university and how it operates.

During this week, high school students will have the opportunity to explore the various healthcare programs available after completing a PASS or LAS track, and learn how to gain admission to these programs. There is also a study skills session designed to help students prepare for that infamous “first year.” Finally, we offer introductory sessions to the various courses students will take during their first year, linking them to the concepts they learned in high school. The goal of this week is to reassure high school students about the difficulty of their future studies.

March

Our tutoring program provides both academic and emotional support, even beyond the first year. In fact, our Career Redirection Guide ensures that everyone has a backup plan in case they are not admitted to a healthcare program after completing a PASS or LAS. In this guide, you’ll discover many other, sometimes lesser-known fields—such as certain paramedical programs—and learn how to apply to them.

However, this requires planning throughout the year, as it’s important not to miss key deadlines on platforms like Parcoursup or E-candidat, which allow you to have a backup plan for the coming year.

April

The second-semester mock exam is similar to the first-semester one. Over two days, it includes four 1-hour exams (UE4, UE6, UE8, UE9), one 1.5-hour exam (UE7: Biophysics), and a 2-hour essay exam (UE5: Humanities and Social Sciences), just like the final exam at the end of April. Thanks to the energy of the tutors supervising these exams, the mock exam takes place in a positive atmosphere.
It serves as a final practice session and allows students to refine their study methods, improve their knowledge, and gauge their standing among their peers before the actual graded exam.

June

The tutoring program also provides free preparation for the second set of exams. These consist of two oral exams: a commentary on an image-based document and an analysis of an issue related to human health. Each exam lasts 30 minutes, with 20 minutes of preparation, a 5-minute presentation, and a 5-minute discussion with the panel. Thus, during the week preceding their oral exams, the tutors—selected and trained by the faculty advisors in charge of the exams—conduct three preparation sessions for the students they are mentoring.

This is an opportunity for students to practice speaking in public, develop their critical thinking skills, and become familiar with the format of these exams. For PASS students, this preparation takes place in small groups in person. The same program is offered online for LAS students.

July

At ATSM, tutors are recruited in July. Second-year health sciences tutors are known as Trainee Tutors (TS), and they are supervised by the Vice President in charge of Trainee Tutors throughout the year. The recruitment process aims to identify the best candidates to mentor first-year students.

This supervision of tutors continues throughout the academic year, notably through ongoing training provided, on the one hand, by third-year Qualified Tutors (QTs) who mentor Trainee Tutors (TTs), and, on the other hand, through training sessions on a wide range of topics: Reform of the Health Studies Admission Process, creation of multiple-choice questions, training on tutors’ rights and responsibilities… Indeed, tutors have rights and responsibilities, such as attending their PASS and LAS sessions, holding in-person or online office hours, proctoring make-up exams and mock exams, and answering questions from PASS/LAS students on the dedicated forum; it is the fulfillment of these responsibilities that enables us to provide high-quality tutoring. At the end of the year, following an interview with the tutoring program’s faculty advisors, Trainee Tutors can become Qualified Tutors.

Finally, our association is recognized by the Ministry of Higher Education and Research, having obtained a ministerial accreditation that attests to the quality and relevance of our support, with the goal of promoting equal opportunity and ensuring that health studies are accessible to everyone. Throughout the year, we strive to provide high-quality tutoring, staying true to our promise of entirely free support centered on solidarity among student cohorts—a cornerstone of health studies at the Montpellier-Nîmes Faculty of Medicine.

ATSM Contacts:
Facebook: Tutorat Santé Montpellier
Instagram: @tutoratsantemtp
Twitter: @TutoratSanteMTP