COVID-19 – Guidelines for the Faculty’s Operations During the Second Lockdown

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As of October 30, 2020, France is once again under a nationwide lockdown. This has impacted the Faculty’s operations, but unlike during the last lockdown, the Faculty will not be closing its doors. Please find the guidelines regarding these new operating procedures below.

 

Last updated: 11/05/20 – 9:38 a.m.

The Faculty Is Not Closing Its Doors

Unlike during the first lockdown, the university will not close its doors.

Services will continue to be provided in person, and some service counters will be open by appointment (please contact the relevant department to schedule an appointment).

During remote work, services will continue to operate as usual, and all departments can be reached by email (see the directory below).

Places in Montpellier

 

How Classes Work

 

  • EVERY STUDENT AND STAFF MEMBER HAS A ZOOM ACCOUNT

    Every student and faculty member at the Montpellier-Nîmes School of Medicine has a Zoom license provided by the University of Montpellier. 

    To attend classes, meetings, or tutoring sessions, simply create your Zoom account 💻 using your university email address: prenom.nom@umontpellier.fr for staff and faculty, or prenom.nom@etu.umontpellier.fr for students.

    ZOOM UM License

  • FIFTH-GRADERS SWITCH TO DISTANCE LEARNING

    Lectures will be held entirely online starting Monday, November 2. This change also applies to the ECNi preparation sessions. ⚠️ No students will be allowed to attend lectures in person at the faculty. ⚠️

    Classes will be held on Zoom. The lecture schedules will remain the same as originally planned. A virtual room has been created for each lecture hall. Simply log in to the virtual room corresponding to the physical room originally listed on the schedule. The links to the virtual rooms will be sent to each class via email. 📧

  • ED CLASSES ARE GOING ONLINE

    Tutorials will be held entirely online starting Monday, November 2. ⚠️ No students will be allowed to come to the faculty in person to attend a tutorial. ⚠️

    Classes will be held on Zoom. The schedules for the extracurricular activities will remain the same as originally planned. A virtual room has been created for each extracurricular activity room. Simply log in to the virtual room corresponding to the physical room originally listed on the schedule. The links to the virtual rooms will be sent to each class via email. 📧

  • TUTORING SESSIONS ARE NOW BEING HELD REMOTELY

    Tutoring sessions will be held entirely online starting Monday, November 2. ⚠️ No students will be allowed to come to the school in person to attend a tutoring session. ⚠️

    The sessions will be held on Zoom. The tutoring groups will post details about their new sessions directly on their usual social media channels. Be sure to follow them!

    • ATSM (Montpellier—ADV)
    • ATP (Montpellier – Flahault)
    • TSN (Nîmes)

  • SOME PRACTICAL COURSES WILL CONTINUE TO BE HELD IN PERSON

    Certain lab sessions that are essential to students’ education will continue to be held in person under a special exemption. Non-essential lab sessions will be postponed to a later date or canceled.

    The students in question will be provided with a special travel permit, which they must carry with them in case they are stopped during their trip.

    ⚠️ Only students with this certificate will be allowed to enter the campus to attend their lab session. ⚠️ Students participating in these lab sessions will be notified by email. 📧

    Practical sessions will be conducted in strict compliance with health and safety guidelines: masks are required 😷, hands must be washed regularly, social distancing measures must be followed, and the capacity of the facilities will be reduced to 50% of their original capacity.

 

How the University Libraries and Study Rooms Operate

BU: Access by reservation only

After a temporary closure to reorganize their visitor policies, the UM university libraries will reopen on Thursday, November 5, 2020, subject to certain conditions:

  • ⚠️ Access to the university libraries is limited to borrowing and returning materials and equipment, as well as individual study on site. Access to group study rooms is therefore temporarily suspended;
  • ⚠️ Access is by appointment only: users must therefore reserve a borrowing/return time slot or a study space, either through Affluences or by email, depending on the library in question
Reservations on Affluences for the UPM Medical Library Reservations via Affluences for the Nîmes Medical Library Reservations via email for the History of Medicine Library

⚡ For reservations made by email, please indicate the reason for your visit: borrowing/returning materials or working on-site. Please note: Written confirmation of your appointment (sent by email) is required to enter the library. This, along with your student ID and the travel exemption certificate (available byclicking HERE), will serve as proof of your visit.

⚠️ A limited number of spots for individual study on campus are reserved for D4 students preparing for their ECNi exams, as well as for PASS/PACES students ⚠️

Due to the lockdown, extended hours in the evenings and on weekends have been suspended. However, all services remain available within the university libraries, provided that health measures and protective measures and equipment are followed: access to materials, use of self-service computers, printing/copying/scanning, Wi-Fi, interlibrary loans, and unrestricted borrowing and returns, etc. Librarians are available to answer questions online at boomerang.biu-montpellier.fr

 

Workrooms

⚡ More information on how study rooms will operate during the lockdown will be posted in this article soon.

 

How Thesis Defense Presentations Work

The format of thesis defenses has been modified: only the candidate will be permitted to defend their thesis in person, before the committee, in the traditional Salle des Actes of the Historic Building. A personalized exemption certificate allowing travel will be provided to the candidate.

📧 More information will be provided at a later date via email to the residents concerned.

 

How Internships Work

Semiology courses have been suspended until further notice in Montpellier and Nîmes.

The DFASM1, 2, and 3 clinical rotations will continue as scheduled; the affected hospital students will continue their training in full within the hospital departments.

For all students who may come into contact with patients infected with SARS-CoV-19, it is important to note that strict adherence to preventive measures during their clinical rotations is an effective way to protect themselves against the risk of infection.

The continuation of health services is currently under discussion and review by the Regional Education Office. More information will be available soon.

⚡ More information on how internships and the health services will operate during the lockdown will be posted in this article soon.

 

How Exams Work

In-person exams will proceed as scheduled. Students will be provided with a personalized travel exemption certificate. Details regarding the exam arrangements will be communicated directly to the affected students via email 📧

The interregional ECN exams (DFASM3) will take place as scheduled on November 20, 2020; the exams will be administered remotely. The exam schedule and organizational details will be sent via email 📧

 

We'll keep you updated on any changes to this article on our social media channels: Twitter, Facebook, and Instagram. Follow us!

 

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#ProudOfOurStudents – Pink October, organized by AMESF and CNESF

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Every year, the Pink October campaign helps raise awareness about breast cancer screening among as many people as possible. Our midwifery students and the student organizations in this field in Montpellier and Nîmes—AMESF and CNESF—are particularly committed to this cause. 

 

In Montpellier, AMESF is rallying in support of the Ruban Rose association

Every year, AMESF participates in Pink October by organizing several initiatives. The goal? To raise awareness among students at the University of Montpellier about breast cancer screening. All of this, of course, while raising as much money as possible for Ruban Rose, an organization dedicated to the fight against breast cancer.

 

Raising Awareness About Breast Self-Examination

The first step in prevention is self-examination! To raise awareness among students about best practices, AMESF set up a booth at the School of Medicine (ADV) and the School of Sports Science (STAPS) on October 6, 7, and 8. Atthe STAPS department, the booth was organized in collaboration with PESAP, the student association for the Master’s program in Prevention, Health Education, and Physical Activity.

The program aimed to teach students the proper techniques for self-examination using a demonstration model loaned by the University Department of Midwifery. Results: Nearly 300 students were educated on the topic!

 

And for those who are a bit shy, or for those who weren't able to attend, AMESF has thought of everything with detailed posts on their social media accounts.

 

View this post on Instagram

 

A post shared by AMESF_SFMTP (@amesf_sfmtp) the

Fundraising

 

AMESF’s work doesn’t stop there. In fact, the association actively supports Ruban Rose, an organization dedicated to the fight against breast cancer, by donating the funds raised during its annual event.

This year, the organization held a raffle in addition to its usual booth selling treats. Thanks to their dedication and the many raffle contributors, the organization has already raised more than 500 euros, all of which will be donated to the Ruban Rose organization! This is a real success for our students, who have surpassed last year’s donation total.

 

 

Today, the organization has set a new goal: to raise more than 650 euros in donations for Ruban Rose! To help them reach this goal, you can buy a raffle ticket for just 2 €.

 

➡️You can buy raffle tickets: 

📌At the association's office during office hours (1:30 p.m.–2:00 p.m.)  

📌Through the Pumpkin ticket office: 

Buy a Raffle Ticket

Tickets cost €2, and the drawing will take place on October 30.

 

In Nîmes, the CNESF “Crocodiles” are getting involved with the League Against Cancer

Like its counterpart in Montpellier, the Nîmes midwives’ association is also getting involved in Pink October. Several initiatives are being organized to benefit the League Against Cancer.

"Les Chauves d’Octobre Rose" Campaign in partnership with Corpo Médecine

Starting on October 1, the CNESF joined forces with the CCC (Corpo Carabins Crocodiles) to carry out the “Les Chauves d’Octobre Rose” campaign. 

The goal is twofold: to collect financial donations for the Ligue contre le Cancer, as well as in-kind donations in the form of long strands of hair for the organization Fake Hair Don’t Care. The latter will use the strands to make wigs for patients undergoing chemotherapy.

 

Excerpt from the Corpo Carabin Crocodiles’ stories about the “Shaved Heads” operation in collaboration with the CNESF

 

No fewer than 8 volunteers agreed to have their hair cut on campus, raising more than 420 euros for the League! 

Awareness and Prevention on Social Media

Alongside this event, the CNESF posted several prevention-related messages on social media. To raise awareness among as many people as possible, informational posters were published, along with a questionnaire from the League on breast cancer screening. Feel free to test your knowledge—there are prizes to be won:

Test your knowledge and enter the drawing

 

 

View this post on Instagram

 

A post shared by 🤰🏻C N E S F 👶🏻 Maya Tique 🤰🏻 (@cnesf) the

Show your support with a CNESF pin!

Finally, the CNESF invites you to show your support for the Pink October campaign by purchasing a beautiful pin created especially for the occasion. 

Priced at €2, it will allow you to show your support for the fight against breast cancer while doing a good deed: all proceeds are donated in full to the Ligue contre le Cancer!

We've already raised 60 euros! If you'd like to buy a pin, don't wait—there are only about ten left in stock at the CNESF office…

An overall result that is more than satisfactory: #ProudOfOurStudents

The year 2020 and its unique circumstances did nothing to slow down our students’ efforts. Thanks to the joint efforts of student organizations in Nîmes and Montpellier, nearly 1,000 euros were raised for cancer charities. 

In addition, several hundred people were made aware of how to prevent this disease thanks to the various posters and visuals created by the organizations.

We are especially proud of our students and would like to thank all the generous donors who contributed to the fundraisers organized by AMESF and CNESF.

Congratulations to everyone!

 

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COVID-19: Curfew Regulations

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Due to the pandemic, the President of the Republic has imposed a curfew on the Montpellier metropolitan area. All residents must be home by 9:00 p.m. starting Saturday, October 17, 2020. See below for how the curfew will affect the Faculty’s hours of operation.

Update on October 23: The curfew has been extended to the Gard department, resulting in new measures for the Nîmes site.

Opening of the premises

The Faculty's facilities in Montpellier (the historic site and the Arnaud de Villeneuve campus) will close at 8:00 p.m. to give everyone—staff and students alike—time to get home.

Starting Monday, October 26 , the Faculty's facilities in Nîmes will close at 8:15 p.m. to give everyone—staff and students alike—time to get home.

 

Impact on the Business Units

  • The Downtown History and Medicine Library remains open during its regular hours
  • The UPM Medicine Library is changing its hours and will close at 8:00 p.m. on weekdays
  • The Nîmes School of Medicine is now affected by curfew restrictions and will switch to curfew hours starting October 26:
    • Closed on weekdays at 8:15 p.m.
    • Will be open on Saturdays from 10 a.m. to 7 p.m.
    • Will be open on Sundays from 1:00 p.m. to 7:00 p.m.
We would like to remind everyone of the importance of following preventive measures to limit the spread of the virus. Wearing a mask remains mandatory in all Faculty facilities.
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COVID-19 – Guidelines for the Use of Classrooms and Lecture Halls

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Due to the current health situation, the implementation of the Ministry of Higher Education’s circular requires that classroom capacity be reduced by 50% at the Montpellier campus. More information in this article.

 

Update as of October 23, 2020: Like the Montpellier site, the Nîmes site has just been placed under an enhanced alert status.

The measures are therefore being extended to the Nîmes site. See the relevant paragraphs below.

Lectures

Lectures are held in person, with the number of students in attendance limited and the maximum capacity of 50% of seats occupied strictly enforced.

Specific Provisions for PASS / PACES in Montpellier

PASS: Lectures will be held in person, with attendance limited to a maximum of 50% of the room’s capacity, with every other seat left empty. The lectures will be available on Moodle later today.

PACES: Lectures are already available online.

Specific Provisions for PASS / PACES in Nîmes

PASS: Two lecture halls are available on the ADV campus and one lecture hall on the Flahault campus; students who cannot find seats will be able to access the courses on Moodle. Access to the lecture hall will be restricted once all seats are filled.

PACES: Lectures are already available online.

Specific Provisions for the First Cycle in Montpellier

A survey will be conducted the day before classes begin to determine whether you will attend in person. Other students will be able to follow the course via Zoom or Moodle after it has been recorded, if possible.

Specific Provisions for the First Cycle in Nîmes

Lectures are held in person, with attendance limited to a maximum of 50% of the room’s capacity, and with every other seat left empty.

Students who are unable to find a seat will be able to access the courses on Moodle.

Specific Provisions for the Master's Program in Montpellier

Lectures are held in person with a limit on the number of students present (100 per lecture hall or 25 per classroom for the ADV Health Campus, and 50% capacity for UPM classrooms and lecture halls). We are therefore offering a hybrid attendance model. You will receive information specific to your course unit (UE) or module (MI) from program administrators or university administrative offices. Students who are unable to attend in-person classes will have access to recordings made available as soon as possible for DFASM1 and DFASM2 cohorts. For UE1 and UE10 of DFASM3, a Zoom link will be sent to you.

For students currently enrolled in the MIC program, the structure remains the same.

Specific Provisions for the Master's Program in Nîmes

Lectures are held in person, with a maximum of 50% of the room’s capacity, with students occupying every other seat.

Students who are unable to find a seat will be able to access the courses on Moodle.

For the "best-of" events, large-capacity venues or auditoriums will be used to allow for in-person attendance with attendance tracking.

Provisions Regarding the Midwifery Program in Montpellier

When it is not possible to accommodate the entire class due to capacity limits reduced to 50%, classes will be conducted as follows:

– Odd-numbered weeks: Group 1 in person + Group 2 online
– Even-numbered week: Group 1 online + Group 2 in person
Teachers will therefore need to organize their classes accordingly—that is, in a hybrid format, with half the class attending in person and the other half participating remotely via Zoom.
As a reminder, Group 1 corresponds to the first half of the alphabetical list of students, and Group 2 corresponds to the second half. (You will receive the list for your class, specifying the groups, from your academic advisor shortly.)
In any case, it will be necessary to maintain the social distancing required by this new setup.

 

Tutorials

After-school programs will take place in the after-school program rooms, with no more than 50% of seats occupied.

Specific Provisions for PASS / PACES in Montpellier

PASS: Tutorials are held in person with a maximum of 50% of the classroom’s capacity, with every other seat left empty. Only students enrolled in the scheduled group will be allowed to enter the classroom. You must therefore strictly adhere to the group to which you have been assigned.

An ED session will be recorded and posted on MOODLE once all sessions for that ED have been completed (i.e., at the beginning of the following week).

PACES: Tutorials are held in person with a maximum of 50% of the classroom’s capacity, with every other seat left empty. Only students enrolled in the scheduled group will be allowed to enter the classroom. You must therefore strictly adhere to the group to which you have been assigned.

If the maximum capacity of the room is reached, any additional students will be denied entry but will be able to watch a recording of the session on Moodle.

Specific Provisions for PASS / PACES in Nîmes

PASS: Two lecture halls are available on the ADV campus and one lecture hall on the Flahault campus; students who cannot find seats will be able to access the courses on Moodle. Access to the lecture hall will be restricted once all seats are filled.

PACES: Tutorials are held in person with a maximum of 50% of the classroom’s capacity, with every other seat left empty. Only students enrolled in the scheduled group will be allowed to enter the classroom. You must therefore strictly adhere to the group to which you have been assigned.

If the maximum capacity of the room is reached, any additional students will be denied entry but will be able to watch a recording of the session on Moodle.

Specific Provisions for the First Cycle in Montpellier

Lectures will be held in lecture halls whenever possible to allow as many students as possible to attend in person. You will be notified of the guidelines via email through your academic offices.

Specific Provisions for the First Cycle in Nîmes

Tutorials are held in person, with a maximum of 50% of the room's capacity and every other seat occupied.

Students who are unable to find a seat will have access to the courses on Moodle or, depending on the situation, may take the course remotely if a Zoom link is included in the digital learning platform’s schedule.

The Open Courses are held in person for the entire group. The layout of the rooms ensures compliance with the 50% maximum capacity rule.

Specific Provisions for the Master's Program in Montpellier

Starting the week of October 12, classes and extracurricular activities will be held in a hybrid format—50% in person and 50% remotely via Zoom—for all grade levels. This link will be sent to you before classes begin.

Specific Provisions for the Master's Program in Nîmes

Tutorial sessions are held in person, with a maximum of 50% of the room’s capacity, and with every other seat left empty.

Students who are unable to find a seat will have access to the courses on Moodle or, depending on the situation, may take the course remotely if a Zoom link is included in the digital learning platform’s schedule.

Provisions Regarding the Midwifery Program in Montpellier

When it is not possible to accommodate the entire class due to capacity limits reduced to 50%, classes will be conducted as follows:

– Odd-numbered weeks: Group 1 in person + Group 2 online
– Even-numbered week: Group 1 online + Group 2 in person
Teachers will therefore need to organize their classes accordingly—that is, in a hybrid format, with half the class attending in person and the other half participating remotely via Zoom.
As a reminder, Group 1 corresponds to the first half of the alphabetical list of students, and Group 2 corresponds to the second half. (You will receive the list for your class, specifying the groups, from your academic advisor shortly.)
In any case, it will be necessary to maintain the social distancing required by this new setup.

 

 

Tutoring Sessions

Montpellier

Classrooms and lecture halls will be filled to 50% of their maximum capacity. There will be no exceptions to this rule, and tutoring sessions will be offered via Zoom for students who are unable to attend in person.

 

Nîmes

Tutoring sessions: The maximum capacity of classrooms and lecture halls is one seat out of every two. There will be no exceptions to this rule, and tutoring sessions will be offered via Zoom for students who cannot access the classrooms.

The sessions are recorded and uploaded to Google Drive.

These measures are subject to change: please follow the Tutoring Office's instructions first and foremost.

 

Workrooms

All sites

The capacity of the workrooms is limited to one person out of every two.

 

New Gauges

  • ADV Website

    • Classrooms: 25 people
    • Amphitheater: 100 people
    • Meeting rooms: 25 people
    • UPM Classrooms and Lecture Halls: 50% Reduction in Capacity

  • Flahault Campus (PASS / PACES)

    • Lecture Hall A: 226 people
    • Lecture Hall C: 59 people
    • Pre-event BU 1-2: 35 people
    • Pre-event 1-2-3-4: 30 people
    • TD 2: 28 people
    • TD 3: 32 people

  • BH Website

    • Anatomy Lecture Hall: 120 people
    • Macabies Room: 40 people
    • Bonaventure Room: 15 people
    • Boardroom: 15 people

  • Nîmes Site 

    • Lecture Hall 1: 152 people
    • Lecture Hall 2: 105 people
    • Chalet: 64 people
    • Rooms 126 and 129: 40 people
    • Room 123: 33 people
    • Room 332: 32 people
    • Rooms 434 and 434A: 30 people
    • Room 007: 25 people
    • Room 337: 24 people
    • Room 326: 22 people
    • Room 127: 21 people
    • Room 336: 20 people
    • Room 125 (workroom): 17 people
    • Room 231 (video conference): 15 people
    • Room 124 (meeting room): 10 people
    • Room 105 (meeting room): 7 people
    • Simulation Rooms
      • Groups: 3 people
      • Debriefing: 5 people
      • Lab classrooms: 4 people

 

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#OrganizationOfTheWeek – Discover Orthofaso

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Following our feature on ANIMN a few days ago, we’re now turning our attention to Orthofaso, the speech-language pathology student association focused on community service projects! Today we’re meeting with Mélanie, the secretary, who’s here to tell us more about the association’s mission, goals, and humanitarian efforts!

 

Could you tell us a little about your organization? What is its mission?

Orthofaso is a nonprofit organization established under the French Law of 1901, founded in 2006, whose mission is to promote and manage projects abroad through solidarity missions led by speech-language pathology students from Montpellier. Since 2015, the association has been working at an orphanage for children with multiple disabilities in Ho Chi Minh City, Vietnam (previous missions were in Burkina Faso). This year’s Orthofaso team consists of 17 speech-language pathology students.

We are traveling to Vietnam because the country was ravaged by war in the 1950s. The chemicals dumped on the country’s land have led to a very high rate of disability throughout the country, particularly among children. As a result, we work with children who have a wide variety of conditions, most of whom have cerebral palsy, Down syndrome, and/or hearing loss.

What activities do you carry out throughout the year? Can you tell us about them?

To raise funds, we organize various events throughout the year:

  • Garage Sale and Closet Sale
  • Improv Theater Night
  • Blind Test
  • "Chocolats du Cœur" Sale at Christmas and Easter
  • Gift-wrapping stations at Maison du Monde and du Bruit dans la Cuisine from November through Christmas
  • Raffle
  • Sale of bee wraps made by the team
  • Participation in the Castelnau-le-Lez Christmas market (sale of jars of cookie and muffin mixes, bee wraps, jams, crafts, Christmas cards, etc.)
  • Sale of used speech-language therapy games and equipment to speech-language pathology students
  • Set up a Hello Asso fundraising page for online donations of any amount
  • Launch of Lilo (a search engine that funds social and environmental projects)
  • Sale of eco-cups and tote bags by the organization

Why did you join the organization as an individual member? What does your organization offer students?

Personally, I joined this organization to help others and work toward a good cause. In addition, this experience allows me to be part of a team and see a project through from start to finish.

Orthofaso is a charitable organization whose goal is to provide support at an orphanage for children with multiple disabilities. It allows students who support us throughout the year to participate in various types of events that may interest and entertain them (trivia contests, raffles, clothing swaps, improvisational theater nights, sales of used items, etc.) while helping us with our project.

Why and how can I join your organization?

There is no membership in our association.

Can you tell us a little about the 2020–21 executive committee election?

Elections for the Orthofaso team will take place during the first semester of the 2020–21 school year, but we cannot provide an exact date given the current health situation. Fourth-year speech-language pathology students who volunteer will then be able to join the association.

 

 

How can I contact you on social media?

Email: asso.orthofaso@gmail.com
Website: https://orthofaso.wixsite.com/orthofaso
Facebook: https://www.facebook.com/orthofaso
Instagram: Orthofaso_13

 

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